Personnel: How to Effectively Utilize the Available Workforce

A.Motivation: Benefits of Using These Guidelines

    1. You will effectively involve and challenge all available Christian students

    2. You will be able to distribute the workload equitably.

B. Directions: Guidelines for Effectively Utilizing Available Personnel

    1. Select a qualified student or volunteer to serve as Personnel Director

    2. Make a master list of every available Christian student or volunteer including name, address, phone, year and major.

    3. Meet with the directors of other Christian organizations to determine available work force.

    4. Have each committee head secure approval from the Personnel Director before challenging someone
        for his/her committee. Consider volunteers’ talents and de-sires in assigning jobs.

    5. Distribute your workers in such a way that no one has conflicting responsibilities or serves on more
        than one major committee at a time. (Note: Some responsibilities are temporary, so as soon as a
        one’s responsibility is complete, he or she can be reassigned if possible.)

    6. Your goal should be to involve every Christian student on your campus and/or every available
        volunteer in your ministry area.

Lecture Series Coordinator Checklist

(Work with your director to plan out "target dates" for each responsibility. Then check them off as you complete them.)

Completed	Target Date	Responsibility
	(13 weeks before LS)	1. Are thoroughly familiar with all phases of the operation as described in this manual (i.e., have read this manual thoroughly).
	(13 weeks before LS)	2. Main meeting room(s) or lecture hall(s) reserved for lecture series.
	(12 weeks before LS)	3. Potential committee heads of four main committees selected and invited to accept the responsibilities.
	(10 weeks before LS)	4. Four main committee heads have agreed to accept their positions.
	(10 weeks before LS)	5. Have given responsibility descriptions and related materials (as described in Section B, 2g) in a binder cover to each committee head.
	(10 weeks before LS)	6. Have gone over these materials with each committee head.
	(8 weeks before LS)	7. Have developed Master Plan and Schedule for the entire operation.
	(8 weeks before LS)	8. All committee heads in place.
	(8 weeks before LS)	9. Have imparted a vision to the Christian students at a kick‑off meeting and are keeping this before them.
		10. Have reviewed checklists with each committee head each week:
		a. Seven weeks before Rusty comes
		b. Six weeks
		c. Five weeks
		d. Four weeks
		e. Three weeks
		f. Two weeks
		g. One week
		h. The week of Rusty's lectures
		i. One week after Rusty leaves
		11. Budget is set.
		12. Fund‑raising plan is in motion.
		13. Maximum numbers of students/volunteers are involved.
		14. Classes are being lined up.
		15. Publicity Coordinator is informed that university president and other dignitaries are to be invited personally.
		1. President and dignitaries have been invited.
		17. Hotel accommodations for Rusty are secure.
		18. Driver is lined up.
		19. Schedule is complete.
		20. You have reread all your material one week prior to Rusty's coming.
		21. Information folder with contents is ready.
		22. The Lecture Series is in progress!
		23. Bills are paid.
		24. Thank‑you notes have been sent to appropriate people who provided help.
		25. Evaluations and reports are collected from committee heads after Rusty leaves.
		26. Your summary evaluation/report is submitted to your director.
		27. Reports and other materials are included in local ministry files for future use.

Lecture Series Job Report and Evaluation Form

(Please complete this and give to your supervisor soon after the Lecture Series is over. Your input can be very valuable to your fellow believers and your local ministry.)

Your Name Job Title

Today's Date Campus

Description of Your Job

1. Briefly describe your responsibilities.

Evaluation

2. What things went well with your job?

3. What things did not go well?

Recommendations

4. Any suggestions for improvement?

Rusty Wright Lecture Series Operations Manual

Personnel: How to Effectively Utilize the Available Workforce